Administrative Assistant – Construction Projects

About the role

We are seeking a detail‑oriented Administrative Assistant to support our underground utilities infrastructure projects. You will work closely with site teams and project engineers, ensuring accurate attendance tracking, progress updates, and timely documentation in a fast‑paced construction environment.

Key responsibilities

• Monitor and update daily attendance, site arrival, and work commencement times for all site teams.
• Ensure site teams provide regular, timely progress updates and submit Daily Work Done Reports (DWDR) promptly.
• Update work locations and commencement details in the LTA Prompt System.
• Maintain DWDR records accurately in the Taskhub System.
• Assist Project Engineers with preparing supporting documents for claims, including site records, correspondence, progress reports, and manpower logs.
• Submit cable detection requests and follow up on approvals.
• Organise hard‑copy and electronic filing of project correspondence, approvals, drawings, and reports.
• Track outstanding submissions, approvals, and pending actions with site supervisors.
• Provide general administrative and coordination support for daily project and site operations.

Required profile

• Diploma, ITE or equivalent qualification, preferably in Business Administration, Engineering, Construction Management or a related field.
• 1‑2 years of experience in administrative, project coordination or project support roles, preferably within construction or engineering.
• Basic understanding of project documentation, reporting and claims support processes.
• Strong organisational and time‑management abilities with high attention to detail.

Required skills

• LTA Prompt System
• Taskhub System