Executive Assistant

About the role

StepStone Group is seeking an Executive Assistant to provide high‑level administrative support to four senior executives. The role demands proactive management of complex schedules, communications, and logistics while maintaining the utmost confidentiality.

Key responsibilities

• Monitor and manage fluctuating executive calendars, calls, and email flow.
• Compose, proofread, and finalize correspondence and documents.
• Screen calls, handle inquiries, and prioritize incoming mail.
• Track meetings, follow‑ups, and ensure timely preparation of materials.
• Plan and coordinate weekly and monthly team meetings.
• Arrange domestic and international travel, creating detailed itineraries and agendas.
• Prepare and submit accurate expense reports in line with firm policy.
• Schedule complex meetings and events, handling logistics, equipment, and hospitality.
• Liaise professionally with clients, investors, guests, and internal personnel.
• Uphold confidentiality and adhere to StepStone Group’s policies and cultural values.

Required profile

• Proactive mindset with the ability to work independently and with minimal guidance.
• Excellent time‑management and communication skills.
• Strong attention to detail and ability to anticipate calendar conflicts.
• Professional demeanor with discretion in handling confidential information.

Required skills