Executive Assistant

About the role

We are looking for an Executive Assistant to support our C‑suite executives within the Accounting & Administration team in Singapore. The role combines high‑level calendar and travel management with end‑to‑end logistics for leadership events and internal meetings, helping senior leaders stay focused and productive.

Key responsibilities

• Organise and maintain C‑suite schedules, including meetings, appointments and travel arrangements.
• Coordinate business‑related travel with internal stakeholders and Business Units.
• Serve as the primary point of contact for stakeholders, filter requests and manage correspondence.
• Protect executives’ time by prioritising meetings and tasks.
• Prepare and submit travel requests, expense claims and related documentation.
• Prepare, circulate and obtain signatures on documents for various authorities.
• Set up and coordinate meetings using Microsoft Teams and other platforms.
• Plan, monitor and execute logistics for internal management meetings, leadership conferences and town‑hall events.
• Ensure smooth on‑site delivery and coordination of events.

Required profile

• Diploma or higher with more than 5 years of experience supporting senior executives.
• Proven experience managing complex meetings, events and logistics.
• Executive presence, discretion and ability to handle confidential information.
• Strong organisational, stakeholder‑management and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Ability to build and maintain relationships with internal and regional stakeholders.

Required skills

• Proficiency in Microsoft 365, Microsoft Teams, SharePoint, PowerPoint and Excel.
• Experience with expense‑reporting tools.
• Basic knowledge of audio‑visual (AV) meeting technology.