Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior executives of a Japanese company, ensuring smooth daily operations and effective coordination across functions.

Key responsibilities

• Manage executive calendars, arrange meetings and handle comprehensive schedule coordination.
• Organise travel itineraries, visa and immigration processes, and ensure compliance with relevant regulations.
• Provide personal and family assistance to executives as needed.
• Support corporate administrative tasks and liaise with finance teams for budgeting and expense reporting.
• Handle internal and external communications, including correspondence and document preparation.

Required profile

• Business‑level proficiency in both Japanese and English for internal and external communication.
• Strong understanding of Japanese business culture and professional etiquette.
• Bachelor’s degree or diploma in business administration, hospitality, or a related field is a plus.
• At least one year of experience as a Personal Assistant or Executive Assistant is advantageous.
• Practical experience in finance or accounting operations.
• Excellent communication and interpersonal skills for cross‑functional collaboration.
• Ability to analyse business situations using numerical data.

Required skills

• Japanese (business level)
• English (business level)
• Finance/accounting operations