Senior Administrative Assistant

About the role

The Senior Administrative Assistant will provide high‑level executive and administrative support to the Head of High School Faculty of Science, teachers, lab technicians and other staff members. This role ensures smooth day‑to‑day operations for both Middle and High School Science programmes, fostering a professional and cohesive environment for students, parents and the wider community.

Key responsibilities

• Deliver executive and administrative assistance to faculty leaders, managing timetables, onboarding processes and office operations.
• Maintain confidential student records, attendance data and academic results; generate and update data spreadsheets.
• Oversee department purchasing, resource ordering and petty‑cash management while liaising with IT, reprographics and supplies teams.
• Coordinate meetings, action items, logistics for activities, field trips and events; act as primary liaison with internal operations and external vendors.
• Serve as the main point of contact for daily inquiries via phone, email or in‑person and perform ad‑hoc duties supporting learning priorities.

Required profile

• Diploma holder with at least three years of experience in a similar administrative role, preferably within an educational setting.
• Excellent written and spoken English, highly organized, meticulous and able to multitask independently under pressure.
• Team‑player who can adapt quickly to changing priorities and work collaboratively with diverse stakeholders.

Required skills

• Proficiency with Mac platforms.
• Strong command of Google Workspace (Docs, Sheets, Drive, Calendar).
• Experience using calendar and scheduling tools.
• Familiarity with event‑planning software.

What we offer

• Opportunity to work in an internationally recognised school committed to diversity, equity, inclusion and justice.
• Engagement with a mission‑driven community that values personal growth and professional development.
• Supportive environment that encourages collaboration across faculty and staff.