Admin Executive / Executive Assistant to CEO

About the role

As the Admin Executive / Executive Assistant you will work directly with the CEO, handling confidential administrative matters, board and investor coordination, and day‑to‑day operational support. The position demands a highly organised, trustworthy individual comfortable with sensitive information and capable of managing multiple priorities. Flexible arrangements, including part‑time schedules, are available based on experience.

Key responsibilities

• Provide direct administrative and executive support to the CEO, including schedule management and correspondence.
• Prepare and manage confidential documents, presentations, reports, meeting minutes and other corporate paperwork.
• Coordinate board meetings, investor appointments, and related logistics.
• Handle document filing, record management and ensure proper organisation of company information.
• Support finance and accounting tasks such as invoice processing, expense tracking and payment coordination.
• Liaise with internal teams, vendors, partners and external stakeholders.
• Assist with office administration, procurement and operational coordination.
• Utilise productivity and AI tools to streamline digital documentation and workflow processes.

Required profile

• Highly trustworthy, discreet and professional in handling confidential matters.
• Excellent attention to detail with strong word‑processing and documentation skills.
• Organised and able to manage multiple priorities independently.
• Comfortable coordinating with senior stakeholders, investors and external parties.
• Good communication and follow‑through abilities.
• Prior experience as a Personal Assistant, Executive Assistant, Secretary or similar administrative role.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Experience using AI or digital productivity tools for documentation and workflow.

What we offer

• Market‑competitive salary.
• Growth opportunities aligned with your direct contribution.
• Healthcare support.
• Skills upgrading and learning credits.
• Special access to industry events.
• Well‑stocked pantry with snacks.