Admin Executive / Office Manager

About the role

The Admin Executive / Office Manager ensures the daily administrative and office operations run smoothly, supporting business objectives and executive leadership. This position coordinates facilities, manages budgets, and drives continuous improvement across the workplace.

Key responsibilities

• Oversee daily office administration and facilities management.
• Coordinate meetings, events, and travel arrangements for senior staff.
• Maintain corporate records, document management systems, and procurement processes.
• Manage office budgets, supplies, equipment, and vendor relationships.
• Implement administrative policies and improve workflows through automation and AI tools.
• Support onboarding activities and ensure workplace compliance.
• Facilitate cross‑department communication with HR, finance, IT, and operations.
• Drive continuous improvements to enhance efficiency and employee experience.

Required profile

• Bachelor’s degree in Business Administration, Office Management, Human Resources, Operations Management, Communications or related field (or equivalent diploma with relevant experience).
• Proven experience in an admin executive, office manager, administrative manager, executive assistant or similar role.
• Strong understanding of office administration, facilities management, document control, procurement, vendor management, travel coordination, budgeting and executive support.
• Hands‑on experience with Microsoft Office 365, Google Workspace, collaboration and ERP/CRM platforms.
• Familiarity with AI‑enabled productivity tools, workflow automation, and digital workplace technologies is highly desirable.

Required skills

• Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
• Google Workspace
• Microsoft Teams, SharePoint
• Slack, Zoom, DocuSign, Adobe Acrobat
• SAP, Oracle, Workday
• ERP systems, CRM platforms, electronic document management systems (EDMS)
• Artificial intelligence (AI), Generative AI, intelligent document processing
• Workflow automation tools, robotic process automation (RPA)
• Cloud collaboration platforms and digital workplace solutions