Administrative Assistant

About the role

The Administrative Assistant provides comprehensive support to the Chief Executive and the broader management team, ensuring smooth day‑to‑day operations and effective communication across the department. This role demands high confidentiality, initiative, and sound decision‑making in a fast‑paced environment.

Key responsibilities

• Act as the primary liaison and point of contact for the department, handling internal and external inquiries.
• Prepare, edit, and format documents and presentation materials as requested by the Chief Executive.
• Monitor and track the submission of MIS reports from various units to guarantee timely delivery.
• Schedule and coordinate appointments, meetings, and events, including venue, equipment, logistics, and refreshments.
• Draft, finalize, sort, distribute, and archive memos and other correspondence.
• Support HR‑related administrative tasks and manage employee leave records and duty handovers.
• Process requisitions for supplies and company giveaways, and maintain the office filing system.
• Handle incoming and outgoing telephone calls professionally and welcome visitors.
• Monitor phone expenses and assist with budget management.

Required profile

• Bachelor’s degree with at least 5 years of experience in secretarial, executive or administrative support, preferably in banking or finance.
• Relevant secretarial or administrative professional certification.
• Strong stakeholder management skills across all organisational levels.
• Ability to work under pressure, meet tight deadlines and maintain confidentiality.
• Team‑player with a proactive attitude.
• Singaporean or Permanent Resident status preferred.

Required skills

• Professional certification in secretarial or administrative functions.