Administrative Assistant – Singapore Office

About the role

The Singapore office is looking for a proactive Administrative Assistant to provide professional support across the site. You will act as the hub for daily office operations, ensuring smooth coordination between staff, vendors, and other locations.

Key responsibilities

• Perform general clerical and office administration tasks.
• Coordinate communication between local staff and other offices/plants.
• Manage pantry, stationery, office equipment, conference rooms and overall office supplies.
• Maintain physical and digital company documents and records.
• Oversee vendors, suppliers and building management.
• Assist with TER claims, travel arrangements, purchases, customer coding, calls and meeting coordination.
• Receive visitors and arrange logistics.
• Provide administrative support to sales, safety managers, legal counsel, HR, IT and ALT meetings.
• Promote a safe work environment and support office events, volunteer activities and training.
• Translate documents and communications between English and Chinese.
• Perform other office administration duties as assigned.

Required profile

• Minimum 3 years of relevant office administration experience.
• Self‑initiated, results‑oriented and able to multitask in a changing environment.
• Strong written and verbal English; Chinese language skills are a plus.
• Ability to work independently with minimal supervision.
• O‑Level or higher, with a diploma in administration or secretarial studies.

Required skills

• Proficient in PowerPoint, Excel and the Microsoft Office suite.
• Experience using Concur and SAP.

What we offer

• A collaborative, multicultural workplace in Singapore.
• Opportunities to contribute to safety initiatives and community events.