Administrative Executive

About the role

The Administrative Executive provides high‑level support to the Director, ensuring smooth daily operations and seamless travel arrangements. This role combines corporate and personal assistance, requiring meticulous organization and proactive communication.

Key responsibilities

• Provide efficient and effective support to the Director, handling emails, phone calls, and correspondence.
• Plan, organize, and arrange corporate and personal travel itineraries, including booking tickets, hotels, visas, and transportation.
• Accompany the Director on international trips (approximately four times a year) to destinations such as Europe and Japan.
• Maintain the Director’s personal schedule and prepare detailed agendas for meetings.
• Prepare and submit expense claims promptly.
• Keep the Director informed of issue status prior to scheduled meetings.
• Perform ad‑hoc duties as required.

Required profile

• Local Polytechnic Diploma in any discipline.
• 1‑2 years of related administrative experience.
• Strong interpersonal skills and a service‑oriented attitude.
• Mature disposition with effective communication at all levels.
• Highly organized, meticulous, and responsible.
• Initiative‑driven and capable of working independently.
• Willingness and ability to travel internationally.

Required skills