Administrative Manager

About the role

Penguin Secret Agency (PSA) is expanding its regional footprint in Singapore and seeks an experienced Administrative Manager to oversee corporate compliance, banking operations, and office administration. This role will act as the operational hub between the Singapore office and the Vietnam headquarters.

Key responsibilities

• Partner with corporate secretarial firms and ACRA to ensure timely annual filings, registry updates, and regulatory licensing.
• Coordinate corporate tax workflows with IRAS, working alongside appointed accounting partners.
• Manage Employment Pass and S‑Pass sponsorship and renewal for international team members.
• Serve as the primary liaison with corporate banks (DBS, OCBC, UOB, Aspire) and execute treasury workflows, KYC verifications, and OPEX management.
• Source, negotiate, and manage contracts with vendors for co‑working spaces, IT infrastructure, telecommunications, and corporate insurance.
• Facilitate seamless document flow and administrative alignment between Singapore and Vietnam offices.

Required profile

• Singapore Citizen or Permanent Resident.
• Bachelor’s degree in Business Administration, Law, Finance, or a related field.
• 3–5 years of experience in office management, corporate secretarial, or admin management within tech, startup, or e‑commerce environments.
• Deep knowledge of ACRA regulations, IRAS tax policies, and corporate banking KYC processes.

Required skills

What we offer

• Competitive salary package based on experience.
• High autonomy in shaping and managing regional operations.
• Direct collaboration with executive leadership in a fast‑paced international environment.