Executive Administrative Assistant

About the role

We are seeking an experienced and highly organised Executive Administrative Assistant to support a senior leadership team in a fast‑paced technology environment. The successful candidate will ensure smooth day‑to‑day operations and act as a reliable point of contact for internal and external stakeholders.

Key responsibilities

• Manage calendars, schedule meetings and maintain visibility of key commitments.
• Coordinate internal and external meetings, including agenda preparation, logistics, minute taking and follow‑ups.
• Arrange domestic and international travel, handling itineraries, bookings, visas and related documentation.
• Process expense claims, invoices and payment follow‑ups.
• Facilitate communication between senior leadership, internal teams and external partners.
• Maintain confidential records and support team administration, onboarding, events and venue arrangements.
• Provide proactive administrative support to ensure actions and follow‑ups are completed on time.

Required profile

• Diploma or degree in Business or a related field.
• 2–3 years of experience as a Team Secretary, Executive Assistant, Personal Assistant or similar support role.
• Strong organisational and time‑management abilities with the capacity to handle competing priorities.

Required skills