Executive Assistant & Office Manager

About the role

The Executive Assistant & Office Manager provides high‑level administrative support to the President, APAC and the leadership team while ensuring smooth day‑to‑day office operations. This role requires a highly organised, discreet and proactive professional who can manage confidential information and maintain a professional office environment.

Key responsibilities

• Provide comprehensive administrative and secretarial support to the President, APAC, handling confidential information with integrity.
• Coordinate travel arrangements, visa applications, and logistics for both internal staff and external visitors.
• Organise regional meetings, business reviews, town halls and other internal events.
• Act as the first point of contact for external calls and guests, managing reception, mail, packages and courier services.
• Liaise with vendors, clients and internal stakeholders, handling correspondence and inquiries professionally.
• Oversee daily office operations to ensure a clean, safe and comfortable work environment.
• Manage office supplies, equipment, pantry provisions and related administrative requirements.
• Coordinate office‑related vendors and service providers, including hotels, travel agencies, couriers and facilities teams.
• Maintain office records, documentation and administrative files in an organised manner.
• Handle facility and safety matters, working with landlords, building management and vendors to resolve issues promptly.
• Support office improvement initiatives such as fit‑outs, expansions and renovations.
• Perform ad‑hoc business coordination and administrative projects as assigned.

Required profile

• Diploma or degree holder with prior experience in administrative roles.
• High level of integrity, professionalism and discretion when handling confidential information.
• Strong interpersonal, written and verbal communication skills in English.
• Meticulous, analytical, organised, resourceful and self‑motivated.
• Enjoys challenges and can work independently in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook
• General IT literacy and ability to learn new software quickly