Executive Assistant & Office Manager

About the role

The Executive Assistant & Office Manager provides high‑level administrative support to the President, APAC and the local leadership team while ensuring smooth day‑to‑day office operations at our Singapore hub. This role demands discretion, strong organisational skills, and the ability to manage confidential information.

Key responsibilities

• Deliver comprehensive secretarial support to the President, APAC, handling confidential documents with utmost integrity.
• Coordinate travel arrangements, visa applications, and logistics for both internal and external meetings, events, and town‑halls.
• Act as the first point of contact for visitors, calls, mail, courier services, and manage reception duties.
• Oversee office supplies, pantry, equipment, and maintain a clean, safe, and comfortable work environment.
• Liaise with vendors, service providers, and building management to resolve facility issues promptly.
• Maintain organised records, documentation, and support office improvement projects such as fit‑outs or renovations.

Required profile

• Diploma or degree holder with prior experience in administrative or executive support roles.
• Excellent written and verbal communication skills in English.
• Meticulous, analytical, organized, resourceful and self‑motivated.
• Ability to handle confidential information with professionalism.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook