Executive Assistant & Office Manager

About the role

The Executive Assistant & Office Manager provides high‑level support to the Managing Director while overseeing the day‑to‑day operations of the office. This position works closely with senior leadership on strategic projects and offers exposure to cross‑functional teams, positioning the role for future leadership opportunities.

Key responsibilities

• Manage the Managing Director’s calendar, schedule meetings, and coordinate communications to ensure deadlines are met.
• Arrange travel, accommodation, visas and detailed itineraries for senior leaders.
• Prepare administrative reports, process expenses and maintain organized filing systems.
• Partner with leadership to prioritize initiatives and support decision‑making.
• Oversee office supplies, vendor relationships and service provider contracts.
• Provide administrative assistance to internal teams, handling documentation and filing.
• Coordinate IT tasks such as creating and removing employee email accounts and support onboarding.
• Assist in managing departmental budgets related to administrative needs.

Required profile

• Bachelor’s degree in any discipline; business administration, project management or related fields preferred.
• Minimum 5 years of experience delivering executive support and managing office operations.
• Experience in a fast‑paced trading or commodities environment is a plus.
• Strong organisational, decision‑making and problem‑solving abilities, especially under pressure.

Required skills