Executive Assistant – Procurement Backend

About the role

As an Executive Assistant within the Corporate Functions team, you will act as the central support hub for senior leaders, ensuring smooth daily operations and enabling strategic initiatives across the procurement area.

Key responsibilities

• Provide comprehensive administrative support to senior leadership, including complex calendar management, appointment scheduling and meeting arrangements.
• Coordinate all travel logistics – flights, hotels, rental cars – and prepare accurate expense reports.
• Handle office‑administrative tasks such as purchasing stationery, managing the PROC intranet, iShares, shared drives, facilities, and processing PROC contracts after signature.
• Organise and facilitate meetings, workshops, events and other corporate functions.
• Execute ad‑hoc assignments from heads of department or senior leaders as required.

Required profile

• Minimum 3 years experience as an Executive Assistant, preferably within financial services.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential information with discretion.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience using travel‑management software.