Executive Assistant to CEO ASEAN

About the role

The Executive Assistant will support the CEO ASEAN, ensuring their day runs smoothly and efficiently. Acting as a gatekeeper, the EA will prioritize requests, manage information flow, and occasionally represent the CEO in meetings.

Key responsibilities

• Manage the CEO ASEAN’s calendar, schedule meetings and optimize time.
• Handle emails and calls, draft correspondence, reports and presentations.
• Coordinate complex international travel, including itineraries, visas, flights, accommodation and local transport.
• Serve as liaison between departments and external stakeholders, screening communications and drafting replies.
• Maintain administrative tasks such as expense claims, meeting agendas, minutes and follow‑ups.
• Act as the primary contact for FRSG with other ASEAN business units and stakeholders.

Required profile

• Minimum 5 years of experience as an Executive Assistant, preferably supporting C‑level executives.
• Diploma required; a Bachelor’s degree in Business Administration or related field is preferred.
• High proficiency in English communication; Japanese language skills are a plus.
• Ability to handle confidential information and make decisions in the CEO’s best interest.
• Strong multitasking, interpersonal skills and a team‑player mindset.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint