Lead, Office Management & Administration

About the role

We are seeking a proactive Lead, Office Management & Administration to oversee day‑to‑day administration and workplace experience for BW Offshore’s Singapore office, supporting around 250 employees. The role offers ownership of an established office operation while shaping future improvements and collaborating with BW Group’s facilities and shared‑service model.

Key responsibilities

• Lead the delivery of office administration and workplace services, ensuring a safe, efficient and welcoming environment.
• Act as the primary point of contact for the office floor, coordinating reception and other administration support.
• Review and revamp office administration processes, service routines and workspace arrangements to improve efficiency and employee experience.
• Oversee office assets, maintenance, security, space planning, workstation readiness, internal moves, meeting rooms, common areas, furniture and equipment.
• Partner with BW Group’s facilities team and shared‑service providers on building services, planned works and workplace requirements.
• Lead workplace risk assessments, statutory compliance activities and the Working Environment Committee.
• Support safety, security and emergency preparedness, including inspections, drills and emergency‑response duties.
• Manage vendors, service agreements, purchasing and office supplies, monitoring quality, costs and contractual obligations.
• Prepare and monitor the office administration budget, track variances and forecast upcoming needs.
• Coordinate logistics for company‑wide events such as town halls, employee events and visitor management.

Required profile

• Proven experience in office administration or facilities management, preferably in a large, multi‑site environment.
• Hands‑on leadership style with ability to drive process improvements.
• Strong organisational and coordination skills to manage multiple stakeholders and vendors.
• Ability to manage budgets and monitor financial performance.
• Excellent communication skills to act as the main point of contact for the office floor.

Required skills