Office Coordinator

About the role

The fast‑growing financial software startup is looking for an Office Coordinator to be the first point of contact for employees, guests, and candidates at its Singapore hub. You will manage front‑desk operations, support regional offices, and help create a world‑class workplace experience.

Key responsibilities

• Welcome visitors, manage the Envoy guest system and maintain a professional front‑desk presence.
• Oversee local vendor relationships, including cleaning, pantry, and building maintenance services.
• Administer access‑control cards and physical security protocols.
• Coordinate office events, catering, and cultural celebrations.
• Handle employee inquiries, mail, packages, and supply replenishment.
• Prepare workstations and welcome kits for new hires in collaboration with Onboarding and IT.
• Provide remote operational support for other APAC offices and travel as needed.

Required profile

• Minimum 3 years of experience in office coordination, facilities administration, or workplace experience within a tech or financial services environment.
• Polished, proactive, and highly autonomous with strong cross‑cultural communication skills.
• Willingness to travel across APAC for events or office launches.

Required skills

• Experience using the Envoy guest‑management platform.

What we offer

• Competitive hourly rate of $28‑$30 USD.
• Opportunity to shape workplace culture in a high‑growth startup.
• Travel opportunities across the APAC region.