Personal Assistant

About the role

We are looking for a proactive Personal Assistant to provide high‑calibre administrative support to our teams and visiting executives. The role ensures compliance with group policies, manages day‑to‑day secretarial tasks and facilitates smooth office operations.

Key responsibilities

• Maintain compliance with group policies, rules and regulations at all times.
• Provide day‑to‑day secretarial support, including document preparation, presentation materials and filing using central and electronic archiving systems.
• Manage calendars, schedule appointments and coordinate meetings for the direct line manager and assigned teams.
• Arrange travel in line with the CIB travel policy, prepare expense reports and handle invoicing.
• Support visiting executives with local travel, meeting logistics, office access and workstation arrangements.
• Screen visitors and telephone calls, handle internal and external correspondence.
• Provide basic IT system support and keep relevant databases up‑to‑date.
• Perform ad‑hoc assignments and manage information risk, reporting exceptions as required.

Required profile

• Strong judgment and ability to make decisions with minimal supervision.
• Excellent coordination and organisational skills to interact with diverse internal and external parties.
• Energetic, confident and tenacious with strong written and verbal communication.
• Proven ability to handle a substantial workload without sacrificing quality.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.

What we offer

• Opportunity to work within a global banking institution that values diversity and continuous professional development.
• Flexible working arrangements and a supportive inclusive culture.