Personal Assistant

About the role

As a Personal Assistant you will partner with multiple senior executives, handling a wide range of administrative tasks so they can focus on strategic objectives. You will act as the gatekeeper and extension of your leaders, navigating constantly changing priorities with flexibility and resourcefulness.

Key responsibilities

• Manage daily calendars for several executives, strategically prioritising requests and ensuring optimal use of time.
• Build and maintain strong relationships with C‑suite leaders, internal teams and external partners to coordinate confidential, high‑visibility meetings.
• Arrange conference rooms, catering, audio‑visual equipment and other services for team, client and partner meetings.
• Collaborate with the Communications team on internal and external speaking engagements.
• Coordinate travel itineraries, process expense reports using Capital One systems, and handle ad‑hoc administrative duties.
• Drive team activities and events such as all‑hands meetings, conferences, social gatherings and onboarding of new hires.

Required profile

• Minimum 3 years of administrative experience.
• Strong written and verbal communication skills.
• Excellent organisational abilities and a proactive, problem‑solving mindset.
• Ability to work autonomously and manage multiple priorities in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Experience setting up and supporting video‑conference tools such as Zoom and Skype.