Project Administrator / Project Coordinator

About the role

Turner & Townsend, a global professional services company with over 22,000 people in more than 60 countries, is hiring a Project Administrator / Project Coordinator in Singapore. The role covers contract and procurement administration, cost reporting and document control for projects in real estate, infrastructure, energy and natural resources.

Key responsibilities

• Manage contracts with Quantity Surveyors, consultants and contractors, including contract administration and vendor management
• Prepare, issue and maintain contracts, purchase orders, NDAs, COIs and related project documentation
• Ensure procurement complies with client policies and governance, raise purchase requisitions and process approvals through the client's procurement platform
• Coordinate invoice processing, payment administration, accruals, retention tracking and monthly cost reporting
• Maintain project costing templates, procurement cost trackers and financial records
• Act as liaison between project managers, vendors and stakeholders on procurement and payment matters
• Manage document control, contract lodgement and filing in client document management systems
• Support sustainability reporting by collecting and uploading project sustainability and waste data
• Coordinate project logistics, fixed asset tagging and inventory stock-taking when required
• Provide timely updates on project costs, status and compliance information

Required profile

• Diploma or degree in Business Administration, Procurement, Quantity Surveying, Project Management, Construction Management or a related discipline
• Minimum 3-5 years of experience in procurement, contract administration, project coordination or construction/fit-out project administration
• Experience in construction, fit-out, workplace or facilities management environments is an advantage

Required skills

• Strong knowledge of procurement, contract management and financial administration
• Familiarity with procurement, contract management and document management systems
• Proficiency in Microsoft Office, especially Excel, Word and PowerPoint
• Attention to detail, strong organisational and document control skills, and ability to handle multiple projects and deadlines