Receptionist & Administrative Assistant – Full‑Time (Secondary School)

About the role

We are seeking an adaptable, proactive, and service‑minded individual to manage front‑desk operations and provide vital administrative support in a secondary school environment. The role combines reception duties with broader administrative tasks to ensure a welcoming atmosphere and smooth daily workflows.

Key responsibilities

• Greet and manage all school visitors, answer phone inquiries, route messages, and maintain a tidy office environment.
• Provide basic care for unwell or injured students, update medical logs, and coordinate early dismissals with parents or guardians.
• Assist in updating staff contact directories, organizing pigeonholes, issuing security name tags, printing certificates, and handling postal mail.
• Coordinate internal relief duty notifications, process school bus tracking files, manage facility bookings, and perform filing, data entry, scanning, and photocopying tasks.
• Maintain awareness of school safety and emergency protocols to respond calmly to unexpected situations.

Required profile

• Minimum qualification of GCE ‘N’ Levels or equivalent.
• At least three years of experience as a Receptionist cum Administrative Assistant in a secondary school.
• Strong customer service orientation, high adaptability for multitasking, and ability to work cohesively within a structured team.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.