Receptionist / Office Administrator

About the role

We are looking for a professional and personable Receptionist / Office Administrator to join our Administration & Facilities team in Singapore. As the first point of contact, you will create a welcoming, professional environment for employees, visitors, clients and candidates while supporting smooth office operations.

Key responsibilities

• Serve as the primary front‑desk contact, greeting guests, clients, candidates and other visitors in a friendly, professional manner.
• Manage incoming calls, correspondence, mail and deliveries.
• Coordinate meeting‑room bookings, set‑up, hospitality and visitor arrangements.
• Maintain the appearance and functionality of reception, pantry, lounge, wellness and other common areas.
• Monitor office supplies and arrange replenishment as needed.
• Provide general administrative support such as processing expenses, preparing documents, meeting materials and travel arrangements.
• Liaise with building management, service providers and external vendors on maintenance and facilities matters.
• Support office access arrangements and onboarding activities for new employees and visitors.
• Assist with office events, meetings and employee activities.
• Handle confidential information and sensitive matters with discretion and professionalism.

Required profile

• Minimum 3 years of experience in reception, office administration, hospitality or a similar client‑facing role.
• Excellent verbal and written communication skills.
• Warm, polished and professional manner with strong interpersonal skills.
• Strong organisational abilities and attention to detail.
• Proactive, flexible and able to manage multiple priorities in a fast‑changing environment.
• Sound judgement and discretion when dealing with confidential information or senior visitors.
• Ability to collaborate with colleagues across different teams and functions.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.