Secretary & Administrative Officer

About the role

The Secretary & Administrative Officer will provide comprehensive office administrative support to the Singapore branch, handling travel arrangements, executive assistance, and day‑to‑day office operations.

Key responsibilities

• Obtain approvals and arrange travel logistics for executives, including air tickets, hotels, visas and related documentation.
• Manage calendars, schedule meetings, prepare presentations, take minutes and handle document filing.
• Coordinate with vendors, oversee procurement of office supplies, and manage contracts and renewals.
• Review expense claims, verify invoices against purchase orders and contracts, and process related payments.
• Support office events such as town‑halls, trainings, seminars, and off‑site activities.
• Liaise with building management for facilities services, repairs and maintenance.
• Assist with staff onboarding and termination logistics, including office reconfiguration and relocation.
• Handle front‑desk duties: answer calls, greet visitors, manage mail and meeting rooms, and provide occasional pantry service.
• Maintain health and safety measures, including pandemic‑related protocols.
• Act as local coordinator for ad‑hoc regional projects as assigned.

Required profile

• Diploma holder with at least 8 years of experience in office administration and secretarial support.
• Strong command of spoken and written English.
• Excellent communication, organization, time‑management and independent work skills.
• Proactive, detail‑oriented, open‑minded and a team player.
• Experience in financial institutions or banks is an advantage.

Required skills

• Microsoft Office