Site Administrative Coordinator

About the role

As a Site Administrative Coordinator you will be the primary point of contact for MKS’s Singapore Center of Excellence, ensuring smooth day‑to‑day operations and delivering a positive experience for employees and visitors. You will support site leadership, coordinate travel and logistics, assist with onboarding, and help drive employee engagement initiatives.

Key responsibilities

• Provide administrative support to the Site Director and leadership team.
• Arrange domestic and international travel, including flights, accommodation, transportation and visitor logistics.
• Manage meeting schedules, conference‑room bookings and site visits.
• Prepare and process purchase requisitions, invoices, expense reports and other documentation.
• Maintain accurate site records, documentation and office files.
• Serve as the main contact for office administration and facilities matters, coordinating with vendors, building management and service providers.
• Oversee office supplies, equipment and general workplace requirements.
• Support health, safety and compliance‑related administrative activities.
• Assist with employee onboarding, new‑hire coordination and site orientation.
• Organise employee engagement activities, recognition programmes, town halls and site‑wide events.
• Partner with HR and site leadership to promote a positive workplace culture.

Required profile

• Minimum Diploma in Business Administration, Office Management, Human Resources or a related field.
• At least 4 years of experience in administrative, office management, executive support or employee engagement roles.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, PowerPoint).
• Experience coordinating travel, meetings, events and vendor interactions.
• Strong organisational abilities with capacity to manage multiple priorities.
• Background supporting senior leaders in a multinational environment.
• Familiarity with ERP systems, Workday, Concur or similar business applications.
• Prior experience in technology, manufacturing, engineering or semiconductor settings.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• ERP systems
• Workday
• Concur

What we offer

• Opportunity to shape employee experience and daily operations of a growing technology company.
• Collaboration with leaders across the business and exposure to a dynamic tech environment.
• Contribution to an engaging and collaborative workplace culture.