Team Assistant – Singapore

About the role

This role supports senior management and the global support team of a Tier 1 Family Office in Singapore. The Team Assistant will handle a wide range of administrative, diary, travel and event tasks in a fast‑paced, multi‑time‑zone environment.

Key responsibilities

• Manage diaries and schedule meetings across multiple time zones, including room bookings and technical setup.
• Provide secretarial support: prepare, format and proofread documents, coordinate meeting attendance and committee support.
• Handle expense reporting and general administrative assistance for senior team members.
• Organise international travel – flights, accommodation, visas, itineraries – ensuring cost‑effective arrangements.
• Maintain office standards, supplies, vendor relationships and act as the primary point of contact for day‑to‑day queries.
• Support internal and external events, team socials, off‑sites and corporate gifting cycles.
• Process client administration requests, maintain CRM records and assist with investment‑related administrative tasks.

Required profile

• Degree or college qualification.
• Minimum 2 years professional experience (financial services experience advantageous).
• Fluency in Business English and Cantonese.
• Highly resourceful, adaptable and resilient with strong attention to detail.
• Proven ability to work under pressure and manage competing priorities.
• Excellent written and verbal communication skills and ability to work autonomously.

Required skills

• Microsoft Office (especially Outlook).