Executive Assistant to Managing Director, APAC

About the role

The Executive Assistant will support the Managing Director for the APAC region, handling calendar, travel, and administrative tasks to ensure smooth operations and strategic initiatives.

Key responsibilities

• Manage the Regional Director’s calendar, schedule appointments and business meetings.
• Coordinate travel arrangements, including air tickets, hotel reservations and airport transfers.
• Review and approve expenses and travel requests for direct reports.
• Arrange conference calls, book meeting rooms and attend meetings to record minutes.
• Prepare and compile presentation slides, business reports, letters and other correspondence.
• Research client, vendor and partner information for business planning.
• Organise off‑site meetings, conferences or workshops, handling venue research, negotiations and event coordination.
• Maintain paper and electronic filing systems and support office or company events.

Required profile

• 3‑5 years of experience supporting senior management.
• Strong calendar management and independent self‑starter attitude.
• Excellent written and verbal communication in a multicultural environment.
• Team player with ability to collaborate across functions.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.