Administration Manager – Singapore

About the role

The Administration Manager will oversee the daily administrative operations and office management for our Singapore team. This role ensures smooth office functions, accurate financial processing, and compliance with local regulations.

Key responsibilities

• Manage daily office operations, including pantry replenishment, utility accounts, mailbox handling, staff birthday benefits and festive welfare.
• Conduct monthly checks on expense claims and payroll forms, follow up approvals, and handle fund settlement and bank document delivery.
• Prepare and submit quarterly GST reports, coordinate corporate employee insurance renewals, and liaise with agents for quotations and signing.
• Maintain system work: update SharePoint dashboards, submit bank journals, synchronize approval workflows via Dropbox, and manage Salesforce order approvals and renewals.
• Assist with local bank activities such as account applications, signature verification, record updates and payment document filing.
• Coordinate with external auditors to prepare audit documents, confirm outstanding payments and provide full‑process audit support.
• Support employment pass applications, organize multi‑dimensional sales data, and address ad‑hoc administrative and system issues.

Required profile

• Bachelor’s degree in Administration, Finance or related field with at least 3 years of experience in a multinational environment.
• Fluent in spoken and written English and Mandarin, with strong cross‑departmental and cross‑cultural communication skills.
• Meticulous, rigorous and able to manage multiple tasks independently, ensuring timely completion.
• Proactive, responsible and team‑oriented, capable of handling emergencies and urgent requests.

Required skills

• Microsoft Office suite
• SharePoint
• Dropbox
• Salesforce