Administrative Executive

About the role

The Administrative Executive provides essential administrative and secretarial support to ensure smooth daily operations. This position handles a variety of documentation tasks, manages the reception area, and assists internal teams with ad‑hoc duties. The role is pivotal in maintaining efficient communication between staff and external partners.

Key responsibilities

• Prepare quotations, delivery orders, and other administrative documents.
• Manage the reception area, answer or redirect phone calls, and respond to email inquiries.
• Maintain filing systems and ensure records are up‑to‑date.
• Coordinate internal communications, including meeting scheduling and distribution of agendas.
• Provide general secretarial support such as data entry, correspondence, and document formatting.
• Perform ad‑hoc duties as required to support business needs.

Required profile

• Minimum of 1 year experience in an administrative role.
• Organised, proactive, responsible and able to work effectively as part of a team.
• Bilingual proficiency in English and Mandarin to interact with business associates.
• Strong attention to detail and ability to handle multiple tasks simultaneously.
• Demonstrated reliability and a professional attitude in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).