Assistant Manager, Facilities Management Development & Administration

About the role

The Assistant Manager, Facilities Management Development & Administration will ensure smooth operation of all office systems and facilities at Jurong Port. This role oversees a wide range of services, from office equipment to canteen operations, and drives continuous improvement through SOPs and budget management.

Key responsibilities

• Maintain and control office administration systems, including telephones, copiers, projectors, conference equipment, and other office utilities.
• Lead the Admin team to deliver efficient services and establish SOPs for car park, season parking, and gate procedures.
• Plan staff schedules, internal transport, and oversee daily dispatch activities.
• Manage procurement, tendering, and budgeting for both OPEX and CAPEX, ensuring compliance with purchasing policies.
• Monitor monthly expenses against budget, identify overspending, and implement corrective actions.
• Coordinate office renovation projects, from planning and budgeting to execution and completion.
• Oversee staff canteen operations, ensuring food hygiene standards, managing contracts, and leading the Cantean Committee.
• Administer vehicle fleet and staff transportation, establishing optimal fleet size and related policies.

Required profile

• Relevant experience in facilities and office administration.
• Proven ability to develop SOPs and manage budgets.
• Strong organisational skills to coordinate multiple projects simultaneously.

Required skills

• Familiarity with office equipment such as telephones, copiers, projectors, and conference systems.
• Basic knowledge of procurement processes and budget monitoring.