Executive Assistant

About the role

We are looking for an Executive Assistant to support our C‑suite executives within the Accounting & Administration team in Singapore. The role involves managing schedules, communications, travel and end‑to‑end logistics for leadership events and internal meetings.

Key responsibilities

• Organise and maintain C‑suite executives’ calendars, appointments and travel arrangements.
• Coordinate business‑related travel with internal stakeholders and Business Units.
• Act as primary point of contact, handling correspondence and filtering requests for executives.
• Protect executives’ time by prioritising meetings and tasks.
• Manage travel requests, expense claims and related documentation.
• Prepare and circulate documents, obtain signatures and handle administrative filings.
• Set up and facilitate meetings using Microsoft Teams and other collaboration tools.
• Plan and execute logistics for internal management meetings, leadership conferences, town halls and other events.
• Ensure on‑site coordination and smooth delivery of events.

Required profile

• Diploma or higher with more than 5 years of experience supporting senior executives.
• Proven track record in managing meetings, events and complex logistics.
• Executive presence, discretion and ability to handle confidential information.
• Strong organisational, stakeholder‑management and problem‑solving skills.
• Clear communication abilities and a responsible team‑player attitude.

Required skills

• Microsoft 365 suite (Teams, SharePoint, PowerPoint, Excel).
• Expense reporting tools.
• Basic audio‑visual (AV) meeting technology.
• Experience in meeting and event management, including run‑of‑show planning.