Legal Secretary – Administrative Support

About the role

We are seeking a proactive Legal Secretary to provide comprehensive secretarial and administrative support within our law firm. The role involves handling correspondence, managing calendars, and assisting with billing and legal documentation.

Key responsibilities

• Respond to emails, letters and faxes, and manage incoming communications.
• Maintain and update calendars, schedule meetings, appointments and travel arrangements.
• Prepare and handle legal documents, court bundles, correspondence and record updates.
• Draft bill narrations, issue invoices, track billing status and send reminders.
• Process expense claims and manage related administrative tasks.
• Support management on ad‑hoc projects and other matters as required.

Required profile

• Minimum O‑Level, Higher Nitec or Diploma in any discipline.
• At least two years of experience as a secretary or personal assistant, preferably in a law firm.
• Strong organisational, communication and interpersonal abilities with meticulous attention to detail.
• Ability to multitask and meet tight deadlines.

Required skills

• Proficiency in Microsoft Office applications.
• IT‑savvy with ability to quickly learn new software.