Legal Secretary

About the role

We are seeking a proactive Legal Secretary to provide comprehensive administrative support to partners and fee earners within a busy legal environment. The role involves handling document production, meeting coordination, client communications, billing assistance, and general office administration.

Key responsibilities

• Produce, format, and process legal documents and amendments to a high standard within agreed deadlines.
• Type accurately from digital dictation, audio files, and copy‑type documents.
• Maintain and organise both electronic and hard‑copy filing systems, ensuring records are up‑to‑date.
• Assist in preparing PowerPoint presentations and Excel spreadsheets as required.
• Manage calendars, schedule meetings, arrange conference rooms, catering, and travel logistics, including transport and accommodation.
• Handle internal and external calls, emails, and mail professionally, welcoming visitors and maintaining client contact records.
• Support billing processes by preparing narratives, monitoring progress, processing payments, and recording time entries.
• Oversee incoming and outgoing correspondence, respond to emails promptly, and assist with client onboarding and matter opening.

Required profile

• Strong attention to detail and ability to meet tight deadlines.
• Excellent written and verbal communication skills.
• Professional demeanor when interacting with clients, visitors, and colleagues.
• Ability to work independently and as part of a team in a fast‑paced legal setting.

Required skills

• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.
• Experience using Emburse or similar expense‑processing software.