Office Coordinator

About the role

This position offers a great opportunity to develop a career in a people‑focused environment, supporting employees and consultants across Singapore and Malaysia. As an Office Coordinator you will ensure the smooth, safe and professional day‑to‑day operation of the office and Skills Lab.

Key responsibilities

• Serve as the main point of contact for employees, consultants, visitors and suppliers; manage the main telephone line and welcome Skills Lab guests.
• Oversee office environment, including stationery, pantry supplies, stock records and workplace tidiness.
• Coordinate facilities services, liaise with building management, cleaners, contractors and vendors for maintenance and repairs.
• Support health, safety, security and emergency preparedness, maintaining records and training.
• Provide first‑line IT support, set up workstations for new starters and manage equipment allocation and asset records.
• Handle APAC travel arrangements, courier services, invoice collation and expense administration.
• Assist procurement by obtaining quotations, placing orders and tracking deliveries.
• Organise local events with People and Marketing teams and support office moves.
• Maintain operational records, trackers, checklists and procedures, identifying process improvements.

Required profile

• Highly organised and service‑focused with strong attention to detail.
• Confident in interacting with a variety of stakeholders, including employees, consultants and external vendors.
• Proactive problem‑solver able to log, follow up and escalate operational issues as needed.

Required skills

What we offer

• Dynamic, people‑centric work environment.
• Opportunities to develop cross‑functional skills across operations, facilities and events.
• Exposure to regional operations in Singapore and Malaysia.