Office Manager & Executive Assistant

About the role

Veeam is looking for an Office Manager & Executive Assistant to keep daily office operations running smoothly while providing executive support when needed. The role splits its time between managing the workplace environment (60%) and backing up the senior‑vice‑president’s executive assistant (40%).

Key responsibilities

• Oversee day‑to‑day office functions, including supplies, kitchen, meeting‑room readiness, and shared spaces to ensure a productive environment.
• Coordinate facilities, vendor services, maintenance, and cleaning, acting as the primary contact for property management.
• Manage office purchasing, track expenses, source quotations, and handle invoice follow‑ups with Finance and Procurement.
• Provide administrative and logistical support to the Executive Assistant, covering calendar management, travel arrangements, and meeting coordination.
• Serve as backup for the SVP’s EA during absences, ensuring continuity of calendar, travel, and urgent administrative tasks.

Required profile

• 5+ years of experience supporting senior executives, with a background in office management or workplace operations.
• Strong organizational, time‑management, and communication skills, with a high level of discretion handling confidential information.
• Proactive, service‑oriented mindset and ability to work in a fast‑paced, multinational tech environment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• 15–21 vacation days plus 4 global VeeaMe Days and 24 paid volunteer hours annually.
• Private medical, dental, and vision plans for employees and eligible dependents.
• Annual wellbeing allowance and life/accident insurance.
• Learning opportunities through LinkedIn Learning, O’Reilly, mentoring, and workshops.