Office Manager – Singapore & Malaysia

About the role

We are looking for an experienced Office Manager to oversee our Singapore and Malaysia offices. The role combines finance, human resources and administrative responsibilities to ensure smooth daily operations across both locations.

Key responsibilities

• Manage daily accounting activities, petty cash, AP/AR and corporate expense claims for Singapore and Malaysia.
• Prepare, monitor and optimise annual operational budgets, analyse variances and drive cost‑saving initiatives regionally.
• Oversee regional procurement, negotiate contracts with IT, insurance and facilities vendors and ensure timely payments.
• Coordinate with external corporate secretaries, auditors and tax agents for statutory filings in both countries.
• Lead end‑to‑end HR processes including talent acquisition, onboarding, off‑boarding, performance management and payroll (CPF, EPF/SOCSO) for both offices.
• Maintain employee relations, address grievances and implement regional HR policies while ensuring compliance with Singapore Employment Act and Malaysia Employment Act.
• Supervise office facilities, supplies and logistics, and organise travel and internal events for the two sites.

Required profile

• 6–8 years of experience in office operations with at least 3 years in a managerial role covering finance, HR and administration.
• Proven track record of managing remote or regional teams in the Singapore‑Malaysia corridor.
• Solid understanding of basic accounting/bookkeeping, Singapore and Malaysia labour laws and statutory compliance (CPF, EPF, corporate tax).
• Professional fluency in written and spoken Mandarin and English; Cantonese is a plus.
• Highly autonomous, well‑organized and able to handle cross‑border employee relations.

Required skills

• Basic accounting and bookkeeping principles
• Knowledge of Singapore & Malaysia labour legislation and statutory compliance