Executive Office Manager / Assistant Manager

About the role

Far East Organization, a Christian enterprise and one of Asia's largest real estate groups, is looking for a highly organised, resourceful and adaptable person to join its Executive Office. The role supports the Executive Director across a broad range of administrative and project-related priorities, working closely with senior leadership. It suits someone who is agile and open to working across different teams, priorities and areas of the business, and who may also be deployed to support or manage selected projects and initiatives.

Key responsibilities

• Prepare and coordinate materials for management, Board and other key meetings, including agendas, briefing notes, presentations and supporting information.
• Attend selected meetings with the Executive Director and record key discussions, decisions, action items, accountabilities and timelines.
• Organise and coordinate information and materials so the Executive Director is properly briefed and key issues are surfaced.
• Consolidate stakeholder inputs into clear, well-structured presentations, updates and briefing materials.
• Develop and refine PowerPoint presentations for management discussions and business reviews.
• Build working relationships with senior stakeholders and their teams, and keep management informed of progress.
• Provide day-to-day oversight of administrative support and coordinate calendars, meetings, travel and correspondence.
• Handle confidential and sensitive information with discretion.

Required profile

• Bachelor's degree in Business, Finance, Economics, Communications or a related discipline.
• Preferably 5 to 8 years of relevant experience, for example in an Executive Office, CEO Office, business management, management consulting, management associate programme, commercial, marketing, project coordination or similar corporate environment.
• Experience coordinating or supervising administrative or executive support staff is advantageous.

Required skills

• Ability to structure information, analyse issues and turn inputs into clear presentations and management materials.
• Strong written and verbal communication and good PowerPoint skills.
• Strong organisation and follow-through, managing multiple priorities and deadlines.
• Able to work with incomplete information and take the initiative to follow up on what is needed.
• Agile, adaptable and comfortable working across teams; mature and professional with confidentiality.