Executive / Senior Executive (Executive Secretarial Support)

About the role

NUS Careers is recruiting an Executive or Senior Executive to provide executive secretarial support. The role covers personal assistant duties for senior management, administrative support for ADVANCE-ID network operations, and liaison with internal departments, collaborators and external stakeholders.

Key responsibilities

• Provide personal assistant support to senior management, including calendar management, meeting coordination, travel arrangements and correspondence.
• Provide administrative support for ADVANCE-ID network operations, meetings, events and activities.
• Process claims, travel reimbursements, invoices and other administrative documentation.
• Support social media updates, publicity and dissemination of network activities, events and research achievements.
• Assist with website content updates, newsletters, reports and preparation of presentation materials.
• Liaise with internal departments, collaborators and external stakeholders to ensure smooth administrative operations.
• Undertake other administrative duties as assigned.

Required profile

• Diploma or degree in Business Administration, Communications or a related discipline.
• Relevant experience in administrative support, PA duties or office management.
• Meticulous, proactive, resourceful and able to manage multiple tasks independently.
• Strong interpersonal skills and ability to work with diverse stakeholders.
• Prior experience in a life science or clinical research office and/or as a personal assistant is an added advantage.

Required skills

• Good organisational, coordination and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Experience in social media management, publicity or content creation is an advantage.