Executive / Senior Executive (Operations)

About the role

The Coastal Protection and Flood Resilience Institute (CFI) Singapore, hosted by the National University of Singapore, conducts interdisciplinary research on coastal protection, flood risk management and climate-resilient infrastructure. The Executive / Senior Executive (Operations) provides administrative and operational support to the CFI SG Programme Office and CFI-hosted projects, covering procurement and finance administration, fixed asset administration and office operations and logistics. The position works closely with the CFI administration team, project teams and relevant NUS offices.

Key responsibilities

• Procurement and finance: coordinate procurement and documentation for CFI-hosted projects with project teams, vendors and NUS offices; manage procurement for the CFI SG Programme Office, including office supplies and events; support grant claims by collating supporting documents and following up; coordinate visiting experts and overseas travel.
• Fixed asset administration: maintain and track CFI assets held at NUS and partner institutions; coordinate asset verification, transfer and disposal; support project teams on asset administration throughout the project lifecycle.
• Office operations and logistics: coordinate facilities and maintenance matters; manage door-access applications, seating arrangements and other office requirements; coordinate researcher onboarding and offboarding, including workspace and equipment allocation and return.
• General administration: maintain administrative records, contribute to general office duties and CFI-wide activities such as office bonding events on a rostered basis, and perform other duties assigned by the Manager (Admin Lead) or CFI Directors.

Required profile

• Bachelor's degree in Business Administration or a related discipline.
• Relevant experience in administration, operations, procurement or project support is advantageous.
• Experience in a university, research institute or similar environment is an advantage.
• Good organisational and coordination skills, attention to detail and ability to follow through on tasks.
• Able to work independently and manage multiple tasks and timelines.

Required skills

• Proficiency in Microsoft Office applications.
• Good communication and interpersonal skills, working effectively with researchers, colleagues, vendors and other stakeholders.