HR Executive (Counselling Centre for Children)

About the role

MindfulBear is a specialist counselling centre for children and teens aged 5-18, open Wednesday to Sunday (5-day week) and closed on public holidays. It is looking for an HR Executive to join its team near Marine Parade MRT, with a mix of regular HR tasks and occasional work from home.

Key responsibilities

• Payroll and compensation: process monthly payroll accurately and on time via Talenox, including CPF, tax and statutory contributions; administer incentive and commission payments for counsellors; maintain payroll records and handle staff pay queries.
• Contracts and documentation: prepare and manage employment contracts, offer letters and variations; maintain employee records; track and administer leave and other statutory entitlements under the Employment Act; monitor attendance and prepare monthly reports.
• Onboarding and offboarding: coordinate interviews and new hire onboarding, including documentation, orientation and system access; manage exits, final settlements, acknowledgements and exit interviews.
• Staff engagement: support staff communications across both centres, help plan staff appreciation and wellbeing initiatives, and act as a point of contact for HR policy questions.
• Grievance and compliance: provide admin support for grievance, disciplinary and investigation processes; ensure compliance with the Employment Act, MOM guidelines and TAFEP's Workplace Fairness framework; keep HR policies and templates up to date.

Required profile

• Singaporean or PR.
• Diploma or degree in Human Resource Management, Business Administration or a related field.
• 1-3 years of HR generalist experience.
• Familiarity with the Employment Act and statutory requirements (CPF, IRAS, MOM) is a strong advantage; IHRP certification is a plus.
• Attention to detail, discretion with sensitive staff information, warmth and organisation, and comfort with Excel, WhatsApp, Asana and Talenox.

What we offer

• Salary of SGD 3,200-3,700 per month depending on experience.
• Annual salary increment, paid annual and parental leave, and a birthday allowance of SGD 30.
• One day work from home and team events throughout the year.