Management Assistant Officer (Faculty of Law)

About the role

The Management Assistant Officer supports the team manager and centre directors of the Faculty of Law with events management and administrative support. The role covers event coordination, invoicing and budgets, and general administration.

Key responsibilities

• Liaise with stakeholders such as vendors, speakers and accreditation bodies, manage registration and attendance, and plan and design e-flyers and social media posts.
• Handle invoicing and budgets, and carry out ad hoc pre-, during- and post-event tasks.
• Prepare meeting materials, presentations, reports and statistics.
• Manage department procurement and finance matters.
• Monitor research deliverables and coordinate visitor arrangements such as airfares and accommodation.
• Establish and maintain a good filing system.

Required profile

• Diploma or equivalent in a related discipline, with at least 1 to 2 years of relevant work experience.
• Strong organisational and time management skills, able to prioritise multiple tasks.
• Excellent communication and interpersonal skills, able to interact with senior executives and stakeholders.
• Attention to detail and accuracy in data management and documentation.

Required skills

• Microsoft Office applications.
• Editorial tools such as Adobe Photoshop and/or Canva, and social media updates.
• Basic video editing is an advantage.