Senior Associate Executive (Biomedical Engineering)

About the role

Eastern General Hospital (EGH), a 1,000-bed hospital in Bedok North offering emergency, acute and secondary care, is hiring a Senior Associate Executive for its Biomedical Engineering (BME) department's Planning Office. The role provides administrative, secretarial and operational support to the BME team, helping it run smoothly and ensuring information flows clearly, particularly during the hospital's pre-operational and set-up phase.

Key responsibilities

• Manage day-to-day departmental administration: gather user requirements, schedule meetings, prepare reports, process forms, organise documents and handle general clerical work
• Assist with project tracking, monitor timelines and support team coordination during the set-up phase
• Support the BME leadership team with office operations, travel arrangements, budgeting, billing, procurement and vendor liaison
• Maintain document control, BEMS record keeping and reporting systems, and assist with KPI tracking and planning information
• Organise meetings, workshops and dry-run sessions, and prepare materials and document outcomes
• Assist with internal and external audits, follow up on recommendations and ensure compliance with standards
• Carry out other duties as assigned

Required profile

• Diploma in Business Administration, Management or a related field
• Relevant experience in an administrative role, preferably in healthcare or the public sector
• Experience supporting managers or cross-functional teams
• Familiarity with project coordination or workflow tracking is advantageous

Required skills

• Strong organisation and time management, with clear written and verbal English
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Attention to detail and discretion with confidential information