Senior Executive, Research Administration (Surgery) - 2 Year Contract

About the role

NUS is seeking a Senior Executive to join its Surgery Department's team. The role provides comprehensive administrative and operational support for clinical research studies, research programmes, grants and collaborative initiatives, working closely with Principal Investigators, study teams and external partners. It is a key position for managing the growing volume and complexity of research activities, tracking milestones, managing budgets and manpower, coordinating agreements and data sharing, and keeping accurate records.

Key responsibilities

• Clinical research and study coordination: support studies from setup to completion, including regulatory and ethics submissions, documentation, timelines, amendments and ongoing administration.
• Grant and programme administration: manage grant agreements, cashflow projections, claims, progress reports, grant variations and deliverable monitoring.
• Manpower and HR administration: coordinate contract renewals, salary and WBS allocation, recruitment, interviews, onboarding and HR liaison.
• Finance and research account administration: monitor research expenditure, invoices, vendor charges and WBS accounts, coordinating with Finance, investigators and external parties.
• Research agreements and data access: coordinate research agreements, Data Sharing Agreements and data access requests with institutional research offices, collaborators and external requestors.
• Research operations: provide general administrative support, maintain trackers and records, coordinate meetings and improve workflows.

Required profile

• Experience in research, healthcare, academic or administrative settings (preferred).
• Demonstrated experience in research administration, grant management, finance or project coordination.
• Strong organisational and communication skills, able to manage multiple priorities and stakeholders.
• Proactive, independent worker who thrives in a collaborative environment.

Required skills

• Proficiency in Microsoft Office, particularly Excel and Word.