Temporary Project and Facilities Management Executive (11-Month Contract)

About the role

A temporary, 11-month, hourly-rated position for a Project and Facilities Management Executive. The role covers preventive maintenance checks, site inspections, review of maintenance payments and project documentation, and coordination with contractors, service providers and consultants.

Key responsibilities

• Conduct preventive maintenance audits and checks to verify completion and compliance with maintenance requirements.
• Assist in reviewing Job Completion Sheets and supporting records submitted by service providers for selected maintenance works before payment.
• Conduct site inspections and walkthroughs of campus facilities, plant rooms and building services installations.
• Support selected projects by reviewing quantities and taking part in detailed site walkthroughs with consultants.
• Assist in reviewing and refining Schedules of Rates (SORs) using historical purchase orders, completed projects, frequently used items and strategic-rate items.
• Assist in reviewing final account submissions and variation orders, verifying SOR descriptions, rates, references, quantities and supporting records.
• Compile, validate and maintain project, maintenance and asset-related records, reports and documentation.
• Coordinate with contractors, service providers, consultants and stakeholders and provide ad-hoc project and administrative support.

Required profile

• Prior experience in construction, facilities management, quantity surveying, project administration or accounting/administrative functions related to building and infrastructure projects.
• Able to read and interpret construction and FM documents such as Bills of Quantities, Schedules of Rates, variation orders, work orders and construction documents.
• Comfortable conducting site inspections, physical checks and walkthroughs on construction sites, plant rooms and operational facilities.
• Detail-oriented, able to manage multiple tasks independently, with good communication and interpersonal skills.

Required skills

• Proficiency in Microsoft Office, especially Excel, Word and PowerPoint.