Admin Assistant

About the role

Beacon Consulting is hiring a permanent Admin Assistant in Singapore to provide administrative support to its research team. The role covers office administration, logistics coordination and vendor management, and entry-level candidates are welcome to apply.

Key responsibilities

• Support the research team by setting up rooms and equipment, preparing refreshments for visitors, preparing payment documents, taking minutes and notes, and generating reports.
• Answer phone calls, schedule meetings and events, and look after visitors in the office.
• Help manage logistics for temporary staff, such as assigning and returning equipment.
• Book resources such as calendars, meeting rooms, equipment, flights and accommodation.
• Coordinate with internal departments such as Business Development, Finance, HR and Design.
• Keep equipment operational through repairs, maintenance, inventory management and evaluation of new equipment.
• Manage external vendors such as couriers, letter shops, translators, printers and lucky-draw prize providers.

Required profile

• Minimum 'O' levels and above; entry-level candidates are welcome.
• Good command of spoken and written English and a second language.
• Excellent interpersonal, communication and organisational skills.
• Able to work independently and in a team, meet deadlines, and show attention to detail and problem-solving ability.

Required skills

• Proficiency in Microsoft Word, Excel and PowerPoint.