Admin Officer

About the role

JLL is hiring an Admin Officer (also referred to as Admin Executive) to support the Centre Manager and the Management Office with administrative duties. The position is on-site in Singapore.

Key responsibilities

• Maintain records of incoming and outgoing mail and e-mails, and keep the key register at the Management Office and FCC, recording key movements.
• Set up and maintain the filing system, and keep records of fixed assets and drawing schedules.
• Keep an updated list of contacts for tenants, fire wardens, vendors, clients and staff.
• Handle requests for security access cards and season parking, maintain the relevant registers, and operate the security access control and carpark management systems.
• Manage carpark collection and liaise with the finance team.
• Provide administrative support to the Management Team, including calls, typing, filing, updating portals and apps, organising meetings and events, and entering data for reports.
• Track inventory such as stamps, stationery and refreshments, and keep the IT system running.
• Maintain and generate reports from the OMS Online Portal, including customer requests and purchase orders, and follow up on required actions.
• Maintain duty rosters and leave records of site staff, and administer bookings of facilities such as meeting pods and EOT.
• Ensure services comply with OMS procedures and standards, and meet audit requirements.

Required profile

• Tertiary qualification and at least 3-5 years of experience.
• Relevant experience in the property management industry.
• Ability to work under pressure and meet set timelines.
• Good organisation, problem-solving and verbal and written communication skills.
• Team player with good interpersonal skills, able to manage internal and external stakeholders.