Admin Coordinator

About the role

Amgen, a leading independent biotechnology company, is hiring an Administrative Coordinator in Singapore for its Strategic Partnerships, Planning & Operations team. The role provides complex administrative support to Directors and other staff, covering calendars, travel, logistics, reporting and coordination of meetings.

Key responsibilities

• Manage individual and team calendars and schedule meetings in Outlook, across multiple time zones
• Handle admin tasks, invoices, travel and logistics, and organize mostly internal events
• Coordinate invoicing and purchase orders, and local and international travel and expense reports
• Maintain distribution, contact and personnel lists and departmental administrative files
• Coordinate department communications, mailings, couriers and deliveries, and relationships with outside experts and vendors
• Arrange travel, accommodation and meeting rooms (including catering and equipment) for local and international meetings
• Prepare agendas, take action items and minutes, and run large on/offsite meetings and conference registrations
• Assist with special projects, help other departmental ACs, and join department project teams

Required profile

• Associate degree and 2 years of administrative experience, or high school diploma/GED and 4 years
• Preferred: 5+ years of administrative support experience supporting large teams, and experience supporting remote staff
• Excellent written, verbal and presentation skills, discretion with proprietary information, and ability to work in a fast-paced, deadline-driven environment

Required skills

• Advanced MS Excel, PowerPoint and Word
• SharePoint, SAP and the Amgen Learning Management System preferred

What we offer

• Vast opportunities to learn and move up and across the global organization
• A diverse and inclusive community where teammates are empowered to share ideas
• Total Rewards Plan covering health, finance and wealth, work/life balance and career benefits