Admin Officer - Property Management

About the role

JLL is hiring an Admin Officer to support the Centre Manager and the Management Office with administrative duties. The position is based on-site in Singapore.

Key responsibilities

• Maintain records of incoming and outgoing mail and e-mails, and keep the key register and record key movements.
• Set up and maintain the filing system, and keep records of fixed assets and drawing schedules.
• Keep an updated list of contacts for tenants, fire wardens, vendors, clients and staff.
• Handle requests for security access cards and season parking, run the access control and carpark management systems, and liaise with finance on carpark collection.
• Provide administrative support to the management team: calls, typing, filing, updating portals and apps, organising meetings and events, and entering data for reports.
• Manage inventory of office supplies, keep the IT system running, and maintain duty rosters and leave records for site staff.
• Generate reports from the OMS Online Portal, including customer requests and purchase orders, and book facilities such as meeting pods and EOT.
• Ensure services comply with OMS procedures and standards.

Required profile

• Tertiary qualification and at least 3 years of experience.
• Relevant experience in the property management industry.
• Independent, proactive and resourceful, with good verbal and written communication and interpersonal skills.
• Able to work under pressure and meet deadlines.