Document Controller / Administrator

About the role

Deluge is looking for an organized and detail-oriented Document Controller / Administrator to support its project teams in the construction and fire protection industry. The role covers managing project documentation, coordinating submissions and providing administrative support so that project operations run smoothly.

Key responsibilities

• Manage and maintain project documents, drawings, technical submissions, correspondence and records.
• Maintain document registers, revision logs, transmittals and submission trackers.
• Distribute the latest approved drawings and documents to project teams.
• Coordinate document submissions and approvals with clients, consultants, main contractors and subcontractors.
• Assist in compiling shop drawings, as-built drawings, material submissions, method statements and risk assessments.
• Track submission deadlines, monitor approval status and follow up on outstanding documentation.
• Prepare meeting minutes, progress reports and other project correspondence.
• Provide administrative support to Project Managers, Engineers and Site Supervisors.
• Assist with purchase requisitions, delivery orders and material documentation.
• Maintain organized electronic and physical filing systems.
• Support documentation for inspections, audits, testing, commissioning and project handovers.
• Coordinate with internal departments on project-related administrative matters.

Required profile

• Nitec, diploma or equivalent in Business Administration, Construction, Engineering or a related field.
• 1-3 years of experience in document control, project administration or a similar role.
• Strong organization and attention to detail; able to handle multiple tasks and meet deadlines.
• Good communication and coordination skills; able to work independently and follow up on outstanding matters.
• Added advantage: experience in construction, M&E or fire protection projects, familiarity with construction drawings and shop drawings, use of electronic document management systems, and exposure to major construction or infrastructure projects.

Required skills

• Proficiency in Microsoft Office, especially Excel, Word and Outlook.

Candidates are invited to apply through LinkedIn.